Calculating How Much Food Per Person Dessert Reception

Here’s How to Estimate How Much Food Is Enough Per Person at a Party

Organizing a party is difficult enough as it is, but one of the areas you want to be certain you have covered is the food and beverage. Hunger-stricken guests are difficult to please, especially if food has been promised in advance through an invitation or word of mouth. When it comes to party planning, one of the most important questions to ask oneself is “how much food is truly enough?” In case you’re planning a get-together, here are some pointers on how much food you should actually be planning on purchasing.

I’d love to tell you that there is a foolproof method for solving this conundrum, but the truth is that the solution to this issue is more an exercise in art than science.

Furthermore, the time of your celebration is really crucial.

Not all parties require the same amount of food, and you should not feel obligated to overfeed if it is not required.

General Tips and Guidelines

As a result, there are a number of fundamental guidelines that you may adhere to while creating your menu and dish selections. Begin by following these “rules of thumb” and jotting down your first impressions on paper. Take a step back and look at the big picture numerous times over the course of a few days to see if any modifications need to be made.

  • Always round up your estimations rather than rounding them down
  • Provide bigger portions of the most popular meal items than the overall portion rules suggest, anticipating that they would be popular. So, if you have a large number of shellfish appetizers to serve, make sure to serve as many as your budget permits. The greater the number of options you provide, the lower the portion size estimate for each user should be. However, you can anticipate that your visitors will sample everything on a buffet, although in little quantities, so plan accordingly. However, overall consumption per individual will be higher than it would be if there were fewer options available to them. Items in “bulk” should be added to your menu. If you’re having a sit-down supper, make sure you have enough of bread to satisfy any hunger pangs. When throwing a cocktail party, almonds, olives, pretzels, and other little snacks give a little more assurance that you’ll have enough food for everyone without requiring any further effort

Basic parameters for individual serving sizes of various meals are outlined in the following table. Multiply these figures by the number of visitors you expect and, as a reminder, round up your estimations whenever possible. Illustration courtesy of The Spruce (2018, 2018).

Portion Size Per Person

Hors d’oeuvres are little appetizers.

  • Déjeuners-de-camp

The Main Course (also known as the “Main Course” or “Meal”)

  • 6 ounces of poultry, beef, or fish when serving only one main meal, 8 ounces when serving two or more main dishes 1.25 ounces of rice or grains as a side dish
  • 2.25 ounces in a main dish such as risotto
  • 2.25 ounces in a soup
  • The following amounts are recommended: 5 ounces of potatoes, 4 ounces of vegetables, and 2 ounces of beans as an accompaniment. A serving of pasta is 2 ounces as a side dish, 3 ounces as a first course, and 4 ounces as a main dish. A cup of green salad (undressed weight: 1 ounce)
  • 1 piece of cake, tart, or pastry
  • 1 slice of pie
  • Desserts with cream, such as pudding or mousse, 4 ounces
  • 5 ounces frozen desserts When serving two of the items above, reduce each by a little less than half of the original amount.

A Few Other Menu Planning Tips

  • Don’t use the same major component again. For example, don’t offer shrimp as an appetizer and then serve shrimp as the main course. Preparing for a party? Think about the colors of the food that will be served together and if there will be enough variation. A buffet should include both hot and cold dishes. As a side dish, combine different textures, such as a crunchy potato galette paired with a soft vegetable puree.

How to Calculate Food for a Party

  • Football Party Food
  • Summer Party Food
  • Easy and Quick Party Foods
  • Football Party Food

Basic Guidelines

When preparing your dinner, it might be helpful to follow some general principles in order to decide the appropriate amount of food to serve.

  • When organizing your supper, it might be helpful to follow some general principles in order to calculate the appropriate amount of food to serve your guests.
  • Full meals- If you’re serving a variety of foods, attempt to predict which one will be the most popular and prepare additional of that dish in case it becomes popular. Serving sizes may vary depending on the items, so if you want to serve a buffet, make sure you have enough for everyone to try a little bit of everything. Side dishes might be difficult to predict, but you can count on four ounces of each dish to constitute a serving.
  • Prepared salads- One gallon of prepared salads (potato, pasta, or other) will serve around 20-25 people.
  • Green salad- For leafy vegetable salads, estimate that you will need roughly one cup per person before dressing.
  • Fruit and vegetable trays- For fresh fruit, a half cup each person should suffice. For vegetables, one cup per person should suffice. Estimate eight to ten pieces of vegetables per person when serving vegetables. In addition, there is plenty of dip accessible.
  • When it comes to dessert, it’s preferable to serve them as individual portions so that you can quickly determine how much you need. Make sure to have extras on available in case somebody consumes a large amount of food or has an especially sweet tooth. One 9-inch layer cake serves 10 to 12 people, whereas one 9-inch pie serves 6 to 8 people.

Appetizer Amounts for a 3-Hour Party

A three-hour party is a reasonable starting point; if your party will last longer than three hours, adjust your figures to account for the additional time.

Food Up to 10 guests 10-20 20-30 30-40 40-50
Dips 1 pint 1 quart 3 pints 2 quarts 5 pints
Fruit 5 cups 10 cups 15 cups 20 cups 25 cups
Veggies 60 pieces 120 pieces 180 pieces 240 pieces 300 pieces
Chips 1 pound 1½ pounds 2 pounds 3 pounds 4 pounds
Canapés 8 per person
Punch 2 gallons 3 gallons 4 gallons 6 gallons 8 gallons
Wine 3 bottles 5 bottles 7 bottles 9 bottles 11 bottles
Coffee or Tea 20 cups 40 cups 60 cups 80 cups 100 cups

Food for Dinner Parties

Plan on a major dish (chicken, turkey, beef, pig, ham, or casserole), as well as salads, sides, desserts, and beverages to accompany the main course.

Food Up to 10 guests 10-20 20-30 30-40 40-50
Whole chicken 2 (4-pound) 4 (4-pound) 6 (4-pound) 8 (4-pound) 10 (4-pound)
Whole turkey 1 (12-pound) 2 (12-pound) 3 (12-pound) 4 (12-pound) 5 (12-pound)
Boneless beef roast 5 pounds 10 pounds 15 pounds 20 pounds 25 pounds
Pork roast or ham 5 pounds 10 pounds 15 pounds 20 pounds 25 pounds
Casseroles 2 (13×9″) 3 (13×9″) 4 (13×9″) 5 (13×9″) 7 (13×9″)
Side dishes 5 cups 10 cups 15 cups 20 cups 25 cups
Green salad 10 cups 20 cups 30 cups 40 cups 50 cups
Fruit salad 5 cups 10 cups 15 cups 20 cups 25 cups
Rolls or bread slices 20 pieces 40 pieces 60 pieces 80 pieces 100 pieces
Cakes 1 layer cake 2 layer cakes 3 layer cakes 4 layer cakes 5 layer cakes
Cookies 20 40 60 80 100
Pies 2 3 4 5 7
Wine 3 bottles 5 bottles 7 bottles 9 bottles 11 bottles

Dessert Party Foods

Desserts may be the highlight of the party, so make sure you have plenty on hand so that everyone can go goodbye on a sweet note!

Food Up to 10 guests 10-20 20-30 30-40 40-50
Cakes 1 layer cake 2 layer cakes 3 layer cakes 5 layer cakes 6 layer cakes
Pies 2 3 4 5 7
Trifle or crumbles 2 (9″ x 13″) 3 (9″ x 13″) 4 (9″ x 13″) 5 (9″ x 13″) 7 (9″ x 13″)
Cookies 3 dozen 5 dozen 7 dozen 10 dozen 13 dozen
Bar cookies 3 dozen 5 dozen 7 dozen 10 dozen 13 dozen
Ice cream 1 quart 1½ quarts 1 gallon 1½ gallons 2 gallons

Food Calculation Tips

Follow these basic guidelines to help you determine how much food you’ll require:

  • Always err on the side of caution when it comes to eating. It’s lot simpler to take leftovers home with you or send them home with your guests than it is to let folks go hungry at your event.
  • Include both “heavy” and “light” choices in your proposal. Given that some people would be hungrier than others, providing more substantial food items will allow them to fill up without consuming as much of each dish as others.
  • If you anticipate that a certain meal will be extremely popular, create or acquire extras in advance.
  • Keep an eye out for portion quantities that are indicated on packaged items. Consider whether the portions will be meal-sized or snack-sized, and then calculate how many servings are contained in each box.

Considerations to Factor In

The most significant issue is the amount of attendees, but there are a few other factors to consider as well.

How Many Guests Will Be Attending

The amount of food you’ll need for your party will be determined by the number of people that will be attending. Make sure to invite attendees to RSVP, but if you don’t hear back from someone, it’s probably best to assume that he or she will not be attending the event.

Time of Day for the Party

The sort of cuisine you’ll offer will be determined by the time of day. If the party is set at a lunchtime, for example, you’ll be expected to provide a big dinner for your guests. If your party is taking place at night or in the middle of the day, you can offer only appetizers and snacks.

Age Range of the Guests

The sorts of meals you’ll offer will be determined by the time of day. It will be required of you to offer a large food if the party is scheduled at a lunchtime, for example. It is OK to offer only appetizers and snacks if your party is held at night or in the middle of the day.

Type of Food Being Served

In the event that you’re offering a meal, or if you’re providing a large selection of food at an abuffet table, you can reduce the number of snack foods and appetizers served at your party. If, on the other hand, you’re depending solely on finger foods to keep your visitors satiated, you’ll need to have a larger supply on hand.

Follow Guidelines for Success

The amount of food you’ll need for a party is nearly hard to predict in advance; nevertheless, using the information in this guide will allow you to get an idea of how many servings of each item you should plan for. Consider keeping a few extra servings on hand if you’re not sure how many people will be attending; it’s always better to have a few extra servings than to run out of food! All rights retained by LoveToKnow Media, Inc. in the year 2021.

How to Calculate Food Needed For Your Wedding Reception

If you are self-catering, this is how to calculate the food for your wedding reception. written by Allison Scott The task of planning a wedding budget in today’s uncertain economic climate is becoming increasingly difficult for brides and grooms. The result is that couples are being forced to search for methods to save money. Traditionally, the guest count has been the first thing to fall, with couples opting for smaller, more personal gatherings. Another component of the wedding that has seen significant transformation is the cuisine.

  1. What are the benefits of self-catering?
  2. However, many couples are choosing to take on the catering for their wedding for a variety of other reasons as well.
  3. Please bear in mind that, while self-catering your own wedding reception will normally save you money, the amount of preparation and stress you will experience as a result of this will greatly rise.
  4. Self-catering is not out of the question.
  5. The ability to plan ahead is essential for success.
  6. Some brides conclude that it is preferable to just spend the extra money on a professional caterer for the sake of peace of mind, while others believe that the extra effort is worth the money saved.
  7. If you are unable to cater your entire event owing to scheduling constraints or a lack of available assistants, consider hiring a professional caterer to handle simply the minor side dishes or the main entrée.
See also:  What Fast Food Restaurant Has The Best Dessert

Just keep in mind that the catering arrangements should not include anyone who is connected to the wedding.

Delegate the preparation of the meal to other trustworthy friends or family members if possible.

– The amount of kitchen space you have available for preparing and serving your meals will have a direct impact on the number of people you can accommodate.

Larger meals may be prepared more easily if your venue has a commercial kitchen on site, which makes catering for larger groups more feasible.

If your location does not supply tables and chairs, you will need to pay for additional equipment such as warming dishes, punch bowls and pitchers, baking pans, cutlery, table linens, and chairs if you plan to have a reception there.

Disposable personalized paperwedding napkins and personalized party plates are a cheap way to bring a personal touch to your wedding without having to spend a lot of money on leased china and crystal.

For starters, figure out how much of your budget will be allocated to food expenses.

Following that, using your guest list, estimate that around 75% of your guests will be fed.

Having an approximate idea of how many people will be attending the reception allows you to decide whether or not your food budget will be sufficient to fulfill your intended menu options for that amount of guests.

For example, a couple serving 125 guests on a $5,000.00 budget will have $40.00 per person left over to spend on food, silverware, and other supplies for the event itself.

Preparing a prime rib meal for 125 people at $40.00 per person would be a daunting task.

If you discover that your budget will not allow you to accommodate the number of guests you have invited, you will need to make a decision about whether to reduce your guest list in order to stay within your budget or adjust your menu options.

When compared to assigning untrained wait staff to serve each and every one of your guests, buffet style and family style celebrations are far easier to carry off.

It is also the simplest to prepare self-catered menu items that can be created ahead of time, frozen, and then reheated without losing flavor or texture.

Mac & cheese, spaghetti sauces (make the pasta the day before), lasagna (bake and serve the day before), pulled pork, and vegetables such as carrots, corn, and green beans are all excellent alternatives for freezing and reheating later.

Consider grilled barbecue chicken, handmade beef patties packed with vegetables, or a pig roast.

How much money should you spend?

Use the following list to get an approximate idea of how much of each item your visitors will consume during their visit.

Remember to factor in the amount of time visitors will be waiting before supper.

The smaller the appetizer’s serving size, the higher this figure will be.

If you are asking individuals to leave and return later, make your offer less enticing.

Main meal (meats): 6 to 8 ounces per person for the main entree.

Always keep in mind that one cuisine may be more popular than another in your area.

Reduce the amount of meat you eat and increase the amount of vegetables you consume as needed.

Make any necessary adjustments to the amounts for additional sides.

When serving fresh fruit, avoid using bananas and other fruits that will not last well in the refrigerator overnight.

When white fruits are washed in a highly acidic fruit juice such as orange juice, pineapple juice, or lemonade before being refrigerated overnight, they will brown less.

Keep in mind that fruit salads will last longer in trays than trays of fruit.

One head of lettuce may provide enough food for around 5 people.

If you’re serving other sweets, such as pies and cupcakes, you may reduce this quantity even more.

A dessert buffet will help you save money on your wedding cake by lowering the amount of money you spend on it.

16 ounces per person is the recommended serving size for non-alcoholic beverages such as iced tea and lemonade.

To find out how many gallons you have, divide your ounces by 128.

Last but not least, create accommodations for special guests!

Remember to provide service to your vendors. Vendors like as your DJ and photographer will be on site throughout the day, working for you. Be kind and remember to include them in your calculations for the amount of food you will serve at your wedding reception.

Desserts for a Crowd: Planning Quantities

Desserts for a Crowd is our February series in which we look at advice, hints, and recommended recipes for elegantly and affordably arranging a large party or even a wedding reception for a large number of people. You’re hosting a large gathering of 40 or more people, and you’d want to know if you can serve them something sweet without breaking the money or losing your mind in the process. Yes, without a doubt. When arranging the type and amount of food for a large-scale dessert party, there are two primary considerations: the number of guests attending and the presentation of the food.

  • How many bites should I anticipate serving each of my guests?
  • In terms of desserts, it’s important to have a variety of colors, flavors, and textures; if you’re serving chocolate, be sure to provide something light and fruity as well.
  • This is also influenced by the manner in which they will be presented.
  • If this is the case, serving eight desserts on a tiny table will need you to replenish them on a regular basis.
  • There should probably be more diversity, so that it isn’t just a sea of chocolate cookies all of the time.
  • So, let’s get to the meat of the matter: how much should you budget each guest?
  • For those who will be served hot appetizers or a meal prior to the reception, I intend to offer 1 piece of cake or 2 small portions of different types of sweets to each visitor.

Take the number of servings you determined for this number of guests and multiply it by 20 percent to get the total number of servings.

If there will be no other food provided – for example, if this is a dessert party or reception alone – I anticipate 4-6 servings per visitor.

In this case, one bite-sized cookie, one mini-cup of mousse, and one tartlet will enough.

This is how I go about things, and it has generally worked out well for me.

Anyone anyone have any helpful ideas for estimating food quantities?

2021: How to Calculate Staff and Food Needed for Your Event

Let’s get right to the point: you’ve got a party to organize!

The table below outlines how we determine the number of servers and food needed for any size event.

How many servers do I need for my party?

A basic rule of thumb is that one server should be assigned to every 25 guests, however here are some more precise suggestions to assist you:

  • A bartender for every 50 visitors
  • One server for every two tables for a seated dinner
  • One server for every 40 attendees at a buffet

How much food do I need for my event?

For a complete supper, you will need around 1 pound of meat per adult and 1/2 pound of meat each child. If you are solely providing hors d’oeuvres, estimate that each guest will consume six of them. Here are some guidelines that are a little more specific:

  • Appetizers – if you are simply providing appetizers, estimate that each guest will consume six. If you’re providing a full supper, allow 3 minutes per person
  • Otherwise, allow 15 minutes per person. Entrees — each diner will receive around 6 ounces of meat from the entree
  • 1.5 cups of side dishes per person. The overall quantity is 1.5 cups
  • Thus, if you are serving more than one side, the total amount of all sides should be 1.5 cups. Bread – 2 slices each person (bread is a favorite of everyone)
  • One cake or pastry per person should be plenty for dessert. Plan on 5 ounces of ice cream or other sweets, such as pudding, per person for dessert.

Plan on providing 6 appetizers per person if you’re only serving little bites. Prepare 3 servings per person for a complete meal if you are feeding a large number of people. A serving of entrees contains around 6 ounces of meat per person. Side dishes: 1.5 cups per person for the main course and sides. The entire quantity is 1.5 cups; thus, if you are serving more than one side, the total amount for all sides should be 1.5 cups. Everybody like bread, therefore each individual should have 2 slices.

Plan on 5 ounces per person for ice cream or other treats such as pudding.

The Aisle Guide

The Facts and Figures Behind the Desserts at Your Party Wedding planning has a tendency of dishing you a great, hearty slice of reality a la mode, whether or not you ordered it. If you’ve never planned a large-scale event (oranyevent) before, it might be intimidating. Even if you’re just a few days into the planning process, you’ll quickly learn that there is a great deal (and we mean a great deal) to consider in order to organize and execute a smooth and spectacular soirée. From smart seating charts to budget-balancing, weddings are not all garden flowers and ballgowns; it takes a lot of mental energy to sort out even the most banal of aspects like the seating chart.

In order to assist you in your wedding planning journey, we’ve collected our team of seasoned wedding planners to discuss the statistics surrounding sweets.

Honey Gem Creative provided the images used in this post.


Sugary Treats at Your Party: The Facts and Figures Wedding planning has a tendency of dishing you a great, hearty slice of reality a la mode, whether or not you ordered it. If you’ve never planned a large-scale event (or anyevent) before, it might be intimidating. Once you get a few days into the planning process, you’ll quickly discover that there is a great deal (and we mean a great deal) to think about in order to pull off a smooth and beautiful event. With everything from strategic seating charts to budget-balancing, weddings are not all garden flowers and ball dresses; it takes a lot of effort and brainpower to work out even the most little aspects.

We’ve collected our team of seasoned wedding planners to discuss the statistics around desserts to assist you in your planning process. Continuation after this paragraph (preferably with a glass of milk nearby). Honey Gem Creative provided the photography for this post.

Cake SizeServings

8 servings from a 4-inch circular a 6-inch circular dish yields 12 servings 24 servings from an 8-inch circular a 9-inch circular dish yields 32 servings 38 servings from a 10-inch circle Servings are based on a 12-inch circular. 78 servings from a 14-inch circle 100 servings from a 16-inch circular Dessert stations at weddings are becoming increasingly popular, but ensuring that there are enough sweet delights for all of your guests may be a challenge. It’s easy to figure out how many desserts to make when you’re not dealing with a traditional tiered wedding cake.

Depending on your budget and the number of different desserts available for guests to choose from (with the expectation that people will want to try a little bit of everything), you can increase that formula to 3.5 desserts per person.

See also:  What Kind Of Food Would U Miss Being Stranded On A Dessert Island

Rebecca Hicks Photography provided the images used in this post.

Late-Night Sweet Treats

Some couples choose to have an additional round of desserts brought out for the late-night visitors, which can be a tremendous success with the crowds—but it does make the math a little more difficult. It is recommended that you prepare to serve 34 of the total number of wedding guests for your cake or dessert bar, and then later in the evening put out, say, an S’mores-around-firepits option (which we highly encourage), as a starting point. Because by the time a late-night donut cart or s’mores bar rolls around, at least 25 percent of your guests (if not more) will have already left, planning to serve 75 percent of your guests ensures that you will have enough food for all of your dirty-dancing, moon-howling, late-night friends and family.

To summarize: having too much dessert is always preferable to not having enough.

You can bet your bottom dollar that both of them have worked on numerous weddings and will be able to tell you just how much dessert you’ll need to feed every single sweet tooth at your reception.

A Simple Way to Calculate Finger Food Quantities For A Party

When it comes to catering for an event or party, one of the problems that many people struggle with is determining how much food to serve. If you serve too little, your reputation as the perfect host will be tarnished, and if you serve too much, it will be a waste. In order to address those queries and ensure that your visitors do not have to make a pit stop at McDonald’s on their way home from your party or event, we have put together this easy guide. Here is the solution:

  • Pre-dinner Nibbles – You’ll need 3-5 pieces for this dish. Finger food is provided in place of a meal during a cocktail party, so allow 4-6 pieces every hour for each guest. More pieces per hour over the first two hours, and less pieces each hour following that
  • Keep in mind that snacks including meat and fried foods are more satisfying. Keep in mind that the longer the party will last and the greater the guest list, the more finger food alternatives you should provide
  • 1 slice of cake/tart/pavlova per person is recommended. Alternatively, two tiny dessert options (Cream Puffs, Mini Eclairs, or Petite Cake per person) are available. Alternatively, 150 grams of ice cream (or something similar)
  • If you’re serving two of the aforementioned alternatives, cut the portion in half.

This is only a guide, and yeah, it is quite simplistic, but hey.

You can rest assured that it will work and that your gusts will not be disappointed. Darren White on the 9th of October

How to Calculate the Right Amount of Catering Based on Guest Count

Your wedding night menu has been meticulously planned, whether you’re hosting a BYO nacho bar or working with one of our favorite local caterers, but now comes the difficult part: determining how much of all of those delectable foods and sweets you’ll really need to have delivered to your guests. Knowing your attendees, the style of reception you’re hosting, and the type of supper you’ll be serving are all important factors in determining an appropriate catering estimate. If you follow a general rule of thumb, it is always preferable to order more food than it is to order less food, because you do not want your guests to be dissatisfied with the reception!

Cheers and best wishes for your future endeavors!


In average, you should plan on serving 6 pieces of appetizers for every 1 visitor that will be in attendance. Remember to factor in how long it will take for your guests to finish their supper when putting together your wedding timetable. If there is a considerable period of time between the ceremony and the reception, you may wish to provide extra appetizers to your guests. Providing fewer appetizers is the best strategy if you are encouraging folks to leave and return later in the evening. Take note that serving appetizers will normally help you keep your buffet costs down because visitors will eat around 10% less at dinner if you provide appetizers before dinner.

PRO TIP: For every 40 people that need to be fed, try a new appetizer.


In average, you should plan on serving 6 pieces of appetizers for every 1 person that will be there. Keep in mind how long it will be until your guests will be seated for supper when creating your wedding schedule. Providing extra appetizers may be appropriate if there is a lengthy interval between the ceremony and the reception. Providing fewer appetizers is the best strategy if you are urging customers to leave and return later. Take note that serving appetizers will normally help you keep your buffet costs down because visitors will eat around 10% less at dinner if you serve appetizers at your event.

PRO TIP: For every 40 people that are needed, try a new appetizer.

Non-alcoholic Drinks

In general, plan on serving 6 pieces of appetizers for every 1 visitor that will be in attendance. When creating your wedding timetable, keep in mind how long it will take for guests to finish their supper. If there will be a significant period of time between the ceremony and the reception, you may wish to provide additional appetizers to your guests. If you are inviting guests to leave and return later, serving fewer appetizers is the best course of action. Keep in mind that serving appetizers will normally help you keep your buffet costs down because visitors will eat around 10% less at dinner if you provide appetizers.

Additionally, the smaller the appetizer bite, the greater the possibility of increasing the number. PRO TIP: For every 40 people that are required, try a new appetizer. If you require 120 appetizers, provide three different selections for your visitors to choose from!

Alcoholic Drinks

The usual rule of thumb for determining how much alcohol to serve your guests is to plan on 1.5 drinks per hour for each person in your party. Keep in mind that the time of the reception will have an impact on the amount of alcohol that will be served. If you are having your wedding ceremony in the morning or early afternoon, guests will be less likely to consume alcohol than they would be during a midnight ceremony. In addition, guests will be more inclined to overindulge at a weekend wedding than they will be at a weekday wedding.

When selecting the appropriate amount of alcoholic beverages to provide, a conventional guideline is 50 percent wine, 20 percent beer, and 30 percent distilled spirits.

Additional information:


Providing your guests with a variety of delicacies in addition to the cake? For those who choose to serve additional desserts at their wedding reception, a good rule of thumb is to serve 1.5 dozen cupcakes or 3 dozen cookies for every 1 guest, on top of the already-allotted 1 slice of cake per guest (see this blog for more information on ordering the appropriate amount of cake per guest count!). The visitors who eat more will more than likely balance out the ones who do not eat any, and the manner in which and when all desserts are offered will decide how much will be consumed.

It’s also possible that visitors will be too full to eat dessert if it’s offered directly after dinner.

It is simple for guests to take cupcakes and cookies home with them in monogrammed boxes or bags with the couple’s names printed on them!

Allow one of our top local caterers to assist you in creating your ideal meal!

How Much Dessert Do You Really Need to Order for Your Wedding?

It all relies on the people in your organization. However, while your grandma may argue that over-ordering on desserts (and even beverages) is the key to a great wedding, picking the ideal variety of sweet dishes without creating a mountain of leftovers is trickier than it seems. In the words of Heidi Allison, owner and founder of Sugar Bee Sweets Bakery in Dallas, Texas, “There is no exact formula for how much cake to purchase because there are so many factors that might enter into this choice.” “We usually joke that you’re either going to run out of food or you’re going to have leftovers—no there’s such thing as a perfect recipe!” Allison’s bakery follows a normal rule of one slice per person, with the premise that individuals who eat more will balance out those who don’t eat at all (which is not true).

  • Other elements, such as the time and manner in which the cake is served, as well as the flavors you pick, might have an influence.
  • Meanwhile, visitors who are less daring may shy away from exotic-looking tastes in favor of the staples, which means you may run out of vanilla before you run out of tiramisu or strawberries.
  • We tell our couples that they should choose their favorite taste because they will always have guests who enjoy various kinds.
  • “The desserts don’t necessarily have to compliment one other, since what one person considers to be a complementary dessert may be different from what another person considers to be a complementary dessert,” she explains.

If you do wind up with leftovers—which isn’t the worst case scenario—Allison advises serving them over breakfast the next day or preserving them in your refrigerator for no more than a few days at the most (and yes, this includes your cake: Ask your baker to recreate your top layer for your first anniversary instead of eating slices that have beenlanguishing in your freezer for a year).

), you’ll strike the sweet spot if you keep one important element in mind: what you and your spouse like eating.

This is in keeping with the adage, ‘Treat people the way you would like to be treated!’ “Allison expresses herself in this way: It is impossible to please everyone, therefore choose foods that appeal to you personally so that you don’t have any regrets about what you served.

How Much Food For a Party of 15 to 20 People?

Empty your refrigerator to make room for any leftovers. When ordering food for a party, it’s important to bear in mind more than just the number of guests. Not all of the people who attend a party are made equal. In order to feed a group of 20-year-old males, you’ll need far more food than you would for a quiet cocktail party for older pals. If youngsters make up a portion of the total number of attendees, you will require fewer food and beverages overall.


Dispose of any leftovers in your refrigerator. When ordering food for a party, it’s important to remember more than just the numbers. The same cannot be said for all of the people that attend a gathering. The amount of food you’ll need will be significantly more if you’re hosting a cocktail party for a group of 20-year-old males. In the event that youngsters make up a portion of the total number of attendees, you will require fewer food and beverages in total.


Starting with an estimate of how much meat you’ll need for a sit-down supper is a good place to start. It is estimated that 1212 pounds of turkey or chicken will serve 25 people, therefore you should only need about 10 pounds to feed your party of 25 people. To feed everyone at a barbeque, purchase seven or eight pounds of hamburger or around five pounds of hot dogs to feed the entire group. Combine four heads of lettuce and seven to eight pounds of potatoes for a salad, then serve with a variety of side dishes.

See also:  Why Are Food Service Dessert So Expensive


When dessert is served, it is possible that visitors will be starting to feel sluggish and full. Two cakes or three pies are enough to feed a group of 15 to 20 people comfortably. If you’re offering individual cookies or pastries, estimate that each visitor will have two or three, and purchase 40 to 50 servings total. When hosting a cocktail party when guests will not be consuming a full meal, it is possible that they would have a greater desire for dessert, so purchase twice as many desserts as usual.


In most cases, unless you’re hosting a party for non-drinkers or a luncheon, your guests will enjoy being provided wine or beer. Epicurious advises purchasing seven bottles of white wine, two bottles of red wine, and fifty cans or bottles of beer for a group of 15 to 20 persons. If you wish to provide alcoholic beverages as well, get two bottles of each vodka, gin, and rum. Purchase four to six two-liter bottles of soda, as well as two or three bottles of orange or cranberry juice to round out your purchase.

How Much Food to Serve at a Party – Free Printable Serving Guide

There is a lot that goes into throwing a party. You’ll need to invite everyone, decorate, provide entertainment, and, most importantly, prepare food for the event. A good party may be saved by good food, but a good party that runs out of food can rapidly become a failure! As an alternative to over-preparing out of fear and squandering your money (and time), here’s a simple strategy to assist you in determining how much food to serve at your party!

How Much Food to Serve at a Party

Of course, every political party is unique.

If you start your party late enough, New Year’s Eve will be essentially an appetizer-only affair, so plan accordingly. A Christmas party, on the other hand, may be centered around the main course. And, of course, the cake is the most important aspect of any birthday celebration!

Consider who’s going to be there

When preparing your party cuisine, you’ll want to take into account whatever information you have about your attendees. Is Uncle Billy a fan of greasy food? If that’s the case, you may wish to prepare additional food to satisfy his hunger. Does anyone in your party have any food sensitivities or allergies that will restrict what they can eat at your event? If you are unable to ensure that everything you serve is safe for everyone, make sure to give suitable substitutions so that no one feels left out of the festivities.

  1. Then tweak your appetizers to ensure that you don’t have too many vegetarian dishes left over after everyone has eaten.
  2. After that, make sure to stock up on beverages that are appropriate for children.
  3. You can, however, have everything under control in 15 minutes if you sit down with a pencil, paper, and my downloadable meal serving chart.
  4. Having some cellophane goody bags and disposable plastic food containers on hand will allow you to easily dispose of any remaining food when guests are about to depart.

Food Serving Guide

Make use of my suggestions above and review my guide to assist you in planning the cuisine for your party! And keep in mind that this isn’t a comprehensive list of everything you’ll need to offer at your party (a single gathering doesn’t need serving ham, cake, and ice cream). If you know you’ll be serving cupcakes to 12 guests at a birthday celebration, you’ll know you’ll need 24 cupcakes rather than simply 12 because this is a serving recommendation. The end of this page is a link to a printed version of this guide, which also includes a link to the drink guide.

Food Amount For Every
Appetizers (when there will be a main meal) 6 pieces 1 guest
Appetizers (when there will not be a main meal) 12 pieces 1 guest
Main dish (ham, chicken, casserole, pizza, etc.) 1 + 1/2 servings 1 guest
Side dishes (salad, maccheese, rice, etc.) 1 + 1/2 cups 1 guest
Fruit/veggie platter 1 large platter 10 guests
Chips 1 16 ounce bag 10 guests
Dip 1 cup (8 ounces) 10 guests
Cake 1 6″ round cakeor1 6″ square cakeor1/4 sheet cake 10 guests
Cupcakes 2 cupcakes 1 guest
Cookies 4 medium sized cookies 1 guest
Candy 1/2 cup 1 guest
Ice cream 1 cup (2 scoops) 1 guest

Drink Serving Guide

It doesn’t matter whether you’ve calculated the appropriate amount of food to offer if everyone is thirsty! Even if all you’re serving is water, you’ll want to know how much you’ll need to stock up on. And a small group of individuals may consume an astonishing quantity of alcohol in just an hour or two! Of course, you’ll want to make sure you have enough of ice on hand, as well as plenty of cups and glasses (if you’re using glass drinkware, make sure you have backups in case any break). In addition, if there will be children present, you may need to include in some juice boxes into your estimates.

The designated drivers and expectant mothers don’t want to be stuck drinking plain water while the rest of the party revels in your alcoholic concoctions.

Non-alcoholic beverages that are smaller in size than standard sodas (7.5oz instead of the standard 12oz) are excellent alternatives.

If you and your pals are the health-conscious kind, keep in mind that kombucha naturally includes a trace quantity of alcohol and hence may not be considered a safe non-alcoholic beverage by individuals who abstain from alcohol use.

Drinks Amount For Every
Non-alcoholic drinks (if there is also alcohol available) 1 gallon for the whole party 10 guests
Non-alcoholic drinks (when no alcohol is available) 2 gallons for the whole party 10 guests
Alcoholic drinks- wine 3 bottles an hour (dinner party), or 4 bottles an hour (cocktail party) 10 guests
Alcoholic drinks- beer 13 beers an hour (dinner party), or 15 beers an hour (cocktail party) 10 guests
Alcoholic drinks- spirits 2/3 bottle an hour (dinner party), or 3/4 bottle an hour (cocktail party) 10 guests

Follow my guides on how much food to serve at your party and you’ll have one less thing to worry about as you prep for your party!

Would you want a free printable version? Simply enter your your address below to receive the PDF version in your inbox.

Do you often host parties? How do you figure out how much food you’ll need?

In the course of organizing a party, you certainly don’t want to run out of food for your guests to consume, and you surely don’t want any leftovers to go to waste. Calculating exactly how much food you require per person will assist you in getting a grip on the amount of food you should prepare as well as the amount of money you will require for beverages and liquor. If you have respectful visitors who remember to RSVP, you will be able to organize your party appropriately so that you have enough food to feed everyone.

Hopefully, everyone who attended the celebration returned their RSVP cards.

Having a specific number in mind allows you to prepare more effectively; just make sure you arrange for enough food to feed a couple of additional people.

How to Do Jenny Craig For Free

Planning a party means you don’t want to run out of food before your guests arrive, and you don’t want leftovers to go to waste. The ability to calculate the quantity of food you require per person will assist you in getting a grasp on the amount of food you should prepare, as well as the amount of money you will require for beverages and alcohol. If you have courteous visitors who remember to RSVP, you will be able to organize your party appropriately so that you have enough food to feed everyone who wants it.

The RSVP cards for the party have hopefully been returned.

You can better plan your meals if you have a solid number in mind.

Emergency Procedures in Gyms

Purchase the appropriate quantities of a complete dinner for each individual. According to, a major meat dinner should be six ounces per person, a pasta main entree should be four ounces per person, and a side dish should be two ounces per person. Desserts and beverages should be planned carefully. For dessert, a single slice of cake or a single scoop of ice cream is more than sufficient for each individual. If you want to serve cookies as part of your dessert menu, allow for three cookies per guest.

Purchase enough food to feed at least five extra people in case you get unexpected guests at your house. Keep a supply of disposable containers on hand in case you need to send leftovers home with your visitors.


You may find a useful online calculator in the Resources area to assist you in estimating the amount of food you will need for your celebration.

Tips for Calculating How Much to Cook For A Crowd

When it comes to feeding a large group of friends and family members, how do you know how much to prepare? Listed below are some tips for estimating how much to prepare for a large group of people so that no one goes home hungry and you don’t end up with an excessive number of leftovers. field of dipping dreams 2 has been completed.

Guest-imating: How Much Food to Fix?

The amount of food you intend to serve at your party may vary based on the time of day, the type of cuisine served, and even the number of people in attendance. (Have you ever seen a teenager consume food?) However, as a general rule, take into consideration the following ideas for particular portions:

  • Starters: It is recommended that two to three plates of appetizers or snacks per person be served
  • 3 ounces of dip or salsa (about a third of a cup per person)
  • One cup of soup (less if it’s a thick soup, such as chowder)
  • One slice of bread 3 ounces (about 1 cup) of salad 1 serving of meat or main course
  • 1 serving of grain (potato, pasta, or rice)
  • 1 serving of vegetables
  • 1 serving of fruit a dessert consisting of one and a half pieces

However, while you can simply apply these statistics to whatever size group you’re preparing for, let’s look at a sample shopping list based on a guest list of 10 people to see how it works. Chicken, beef, fish, or pork are all acceptable options. Salads of potatoes or pasta Hot dogs or sausages are both acceptable options (main dish)

  • 10 pounds of hot dogs
  • 3 pounds of sausage, such as kielbasa or bratwurst
  • A total of 20 hot dogs
  • 3 pounds of sausage, such as kielbasa or bratwurst
  • And

Soups and stews are among the most popular dishes in the world.

  • If served as an appetizer, one half gallon is plenty. If it is served as a main dish, one gallon is plenty.

Salads de légumes

  • 1-2 huge heads of lettuce or 2 pounds green salad mix
  • 3 cups of dressing
  • Two to three large heads of lettuce

Of course, the amount of food you need prepare will depend on how you combine and match the items you are serving. For any two main dishes, such as chicken and fish, a total of four pounds is required, not four pounds of each dish separately. However, you might consider adding an extra pound to the total because many people will want to sample both meals.

Who’s Thirsty?

Punch is a crowd-pleasing drink that never goes out of style. A constant crowd-pleaser, punch is a drink that everyone enjoys.

  • Punch is a crowd-pleasing drink that is always a hit.

DrinksCheck out our cocktail party recommendations:

Leave a Reply

Your email address will not be published. Required fields are marked *